Administrators

In this section:

• Getting started with Oxford English Hub
• Sign in with an Apple, Google or Microsoft account
• Sign in with Google Classroom
• Use a code

Getting started with Oxford English Hub

1. Sign in with your Oxford ID. No Oxford ID? Choose Register today.
2. Complete the form.
3. Choose Create my account then select Continue.
4. You’ll see the sign in screen. Enter your username and password to sign in.

Everything you need to know to get set up and ready to go on Oxford English Hub.

Sign in with an Apple, Google or Microsoft account

Add an Apple, Google or Microsoft account to your Oxford ID and you can sign in with Apple, Google or Microsoft.

1. Sign in with your Oxford ID.
2. Select your profile.
3. Select Edit my account.
4. Choose Add/Remove an Apple, Google or Microsoft account.
5. Choose the Apple, Google or Microsoft account you want to use.
6. Confirm your Oxford ID password.
7. Choose Next.
8. Choose Done.

Sign in with Google Classroom

You can sign in using the same email address and password you use for Google Classroom.

You’ll need to register for Oxford English Hub using your Google Classroom email address and password. You only need to do this the first time you sign in.

1. Choose Register today.
2. Choose Continue with Google.
3. Enter the email address and password you use for Google Classroom.
4. Check your details.
5. Choose Continue.

After you register, select Sign in to sign in with your Google Classroom email address and password.

Use a code

What is an Oxford English Hub code?

These are examples of codes for Oxford English Hub:

• 1111-2222-3333
• S 123 456 7890
• T 123 456 7890.

You can use your code to access your products on Oxford English Hub.

Where is my code?

Your code is in one of these places:

• Your book
• An email
• A spreadsheet.

No code? Contact us.

How do I use my code?

1. Go to oxfordenglishhub.com/redeem
2. Follow the instructions on screen. (You may need to sign in or create an Oxford ID.)

In this section:

• Problem with your password?
• Problem with a username?

Problem with your password?

1. Go to oxfordenglishhub.com
2. Choose Sign in.
3. Choose Forgotten your password?
4. Follow the instructions on screen.

Choose (1) Sign in…

…then (2) Forgotten your password?

Problem with a username?

Your username is usually your Oxford ID email address.

If you don’t know your email address or have another problem, you can contact us.

Hidden email address?

If you signed in with Apple, you had the option to hide your email address.

Emails from us will be forwarded to your Apple email address.

These instructions explain how you can change your personal information in the Edit my account area after you sign in.

1. Choose your profile icon in the top right of the screen.
2. Choose Edit my account.
3. Change:
   • Your First name
   • Your Last name
   • Or Change my Oxford ID username or password.
4. Choose:
   • Save to save your changes
   • Close to close without saving.

In this section:

• Find your Oxford courses
• Start using course materials
• Find audio, video, and other resources

Find your Oxford courses

1. Choose My Courses.
2. Choose Show all courses.
3. This will open the My Courses page where you can view all your courses.

Start using course materials

Choose a course to start using it.

1. Choose My Courses.
2. Choose Show all courses.
3. Choose your course.
4. Choose from your available course materials. (This content may open in a new tab. You may need to confirm your sign in details.)
5. When you’ve finished, just close the tab in your browser.

Go to My Courses and choose a course to see your materials.

Find audio, video, and other resources

1. Choose My Courses.
2. Choose Show all courses.
3. Choose your course.
4. From the Course menu, choose Resources.
5. You may also see other resources in the Additional resources folder.

Go to My Courses > your course > Resources.

In this section:

• What is an organization on Oxford English Hub?
• What can Teachers and Administrators do on Oxford English Hub?
• The Teacher role on Oxford English Hub
• The Organization Administrator role on Oxford English Hub
• The Class Administrator role on Oxford English Hub
• What is a licence?

What is an organization on Oxford English Hub?

An organization is your school, college, or institution on Oxford English Hub. It’s where your students and teachers can find all their Oxford materials.

When you register (add) an organization on Oxford English Hub you can:

• Create classes of teachers and students
• Make class materials available to students and teachers
• Track student progress (for some courses)
• Store and manage your licences for digital course materials.

What can Teachers and Administrators do on Oxford English Hub?

This table explains the different teaching and administration roles in your Oxford English Hub organization.

Read the table to learn what each role can do.

Choose a task to read more about it.

Task	Organization Administrator	Class Administrator	Teacher
Making and managing an organization
Register (add) an organization	✅
Invite staff to join	✅
Invite students to join	✅	✅
Change organization details	✅
Send students a password reset email	✅	✅
Create sign in cards	✅	✅
Making and managing classes
Make classes for other teachers	✅	✅
Make changes to any class	✅	✅
Make their own class	✅	✅	✅
Add or remove students in their class	✅	✅	✅
Create/Edit a class joining code	✅	✅
Show/Hide class joining code	✅	✅
Copy class joining code	✅	✅
See progress information for all classes in your organization	✅	✅
Managing licences
Upload licences to the organization	✅	✅
Give licences to teachers	✅	✅
Give licences to any student	✅	✅
Give licences to students in their classes	✅	✅	✅

The Teacher role on Oxford English Hub

An Organization Administrator can give someone the role of Teacher.

Someone who is a Teacher can manage a class they are in.

They can:

• Add students to their class
• Add class materials to their class
• Make class materials available to students in their class (with or without organization licences)
• Remove students and class materials from their class.

A Teacher cannot:

• Invite students or other teachers to the organization
• Upload licences to the organization
• Remove students or other teachers from the organization
• See or manage other classes in the organization
• Change their role to Class Administrator or Organization Administrator
• Make changes to a student or teacher profile.

Only an Organization Administrator or Class Administrator can make these changes.

The Organization Administrator role on Oxford English Hub

Organization Administrators are the only people who can:

• Add students and teachers to the organization
• Import access codes
• Give a teacher the Class Administrator role
• Change the name and information of the organization
• Make someone else an Organization Administrator.

An Organization Administrator can also:

• Create classes
• Add students and teachers to any class
• Add class materials to any class
• Change the name of a class
• Remove students, teachers, or materials from a class.

The Class Administrator role on Oxford English Hub

An Organization Administrator can give someone the role of Class Administrator.

Someone who is a Class Administrator can manage all classes in the organization.

They can:

• Create classes
• Add students to the organization
• Add students and teachers to any class
• Add class materials to any class
• Remove students and teachers from any class
• Remove class materials from any class
• Change the name of any class
• See student progress in any class.

A Class Administrator cannot:

• Add teachers to the organization
• Remove students or teachers from the organization
• Import access codes
• Change organization information
• Make someone else a Class Administrator or Organization Administrator
• Make changes to a student or teacher profile.

Only the Organization Administrator can make these changes.

What is a licence?

On Oxford English Hub, a licence lets someone use their digital course materials, for example a Student e-Book or a Workbook e-Book.

How do they work?

When you buy licences, you can add them to your organization on Oxford English Hub.

Students with a licence from your organization don’t have to add their course materials themselves using an access code.

After you add licences to your organization you can assign (give) licences to students, teachers and classes so they can use digital course materials.

Students can also redeem an access code themselves to get a licence for course materials.

How do I get licences for my school or organization?

To buy licences to use in your school, talk to your local OUP office. Find your local OUP office.

In this section:

• Register (add) an organization
• Add a teacher or other staff to an organization
• Add a student to an organization with an email address
• Add a student to an organization without an email address
• Add students, teachers, and classes as a group
• How many students, teachers, and classes can I add to an organization?
• What is a sign in card?
• Students forgot sign in details
• Add licences to an organization
• Import (add) access codes

Register (add) an organization

When you register an organization you can:

• Create classes
• See progress data for classes (on some courses).

1. Go to http://oxfordenglishhub.com/org/register
2. Sign in with your Oxford ID.
3. Complete a short form about your organization.
4. Choose Continue.
5. Check the information.
6. Choose Register the Organization.
7. You will see a message that says your organization is ready. Choose Continue.

You are now ready to invite students and teachers to the organization.

You must add students and teachers to the organization before you can add them to a class.

Add a teacher or other staff to an organization

1. Choose My Organization.
2. Choose Staff.
3. Choose Add staff.
4. Add a First name, Last name, and Email address.
5. You can also choose to add them to a class.
6. Choose a role:
   • Organization Administrator
   • Class Administrator
   • Teacher.
7. Choose Invite a new user.

Use this form to add a teacher or other staff to an organization.

Add a student to an organization with an email address

You need to add students to an organization before you can add them to a class.

1. Choose My Organization.
2. Choose Students.
3. Choose Add students.
4. Add a First name and Last name.
5. Under Username, add this student’s email address.
6. You can also add them to a class.
7. Choose Add student. This student’s sign in card will download automatically.
8. You can also choose Download sign in card (PDF) to download it.

Add a student to an organization without an email address

If a student doesn’t have an email address, you can add them with a username. This will create a sign in card with instructions on how to sign in.

You need to add students to an organization before you can add them to a class.

1. Choose My Organization.
2. Choose Students.
3. Choose Add students.
4. Add a First name and Last name.
5. Choose Generate a username.
6. You can also add them to a class.
7. Choose Add student. This student’s sign in card will download automatically.
8. You can also choose Download sign in card (PDF) to download it.

Add students, teachers, and classes as a group

1. Choose My Organization.
2. Choose Students or Staff.
3. Choose Add.
4. Choose Import students / Import staff.
5. Choose Download template.
6. Read the instructions on screen about how to complete and save the template.
   • To add a student without an email address, leave the EmailAddress column empty for that student.
7. When your file is ready, select Choose a file from your computer.
8. Choose Import.

The people (and any classes) in the file are added to your organization.

You will receive an email confirming how many users you added. There will be a link in the email to download sign in cards for each user.

Go to My Organization and add students, teachers, and classes as a group.

Problems adding students, teachers, and classes as a group?

If there are any problems with your file, you’ll see an error message.

To fix problems in your file:

1. Open your file.
2. Find the Row from the error message.
3. Check and correct the error in the row.
4. After you’ve corrected all errors, save and upload your file again.

How many students, teachers, and classes can I add to an organization?

You can add up to 200 students or staff to your organization in one spreadsheet.

One organization can hold up to:

• 1500 students and staff
• 400 classes.

If your school or organization is larger than this, contact us or your local OUP office to discuss your options.

Adding more students, teachers, and classes to an organization

If you need to add more students, staff, or classes to your organization, you can:

• Remove users and classes that are no longer being used
• Create another organization.

Need more help? Contact us.

What is a sign in card?

A sign in card gives students and staff all the information they need to sign in and join your organization.

Students and staff can find sign in details on their sign in cards.

Create sign in cards while adding students

When you add a student to your organization, a sign in card for that student will automatically download to your device.

If you import students to the organization in a spreadsheet or text file, you will receive an email with a link to download the sign in cards for those students. Please note that the download link is available for two weeks.

Students forgot sign in details

If your students forget their sign in details or have problems signing in, you can send them a password reset email or create a new sign in card for them.

Send students a password reset email

If your students have problems signing in, you can send them a password reset email.

To send a password reset email to a student:

1. Go to My Organization.
2. Choose Students.
3. Choose the options menu next to a student.
4. Choose Send password reset email.

The student will receive an email with a link to change their password.

Create a new sign in card

You can create a new sign in card for any student you added without an email address. This is useful if a student loses their card or forgets their sign in details.

To create a new sign in card for a student:

1. Choose My Organization.
2. Choose Students.
3. Choose the options menu for a student.
4. Choose Create sign in card to download a sign in card.

Reset passwords for multiple students

You can reset passwords in bulk by selecting the students in the list of students in the organization or a class, and choosing Reset password in the menu.

For students with an email address as their username, they will receive an email with a link to reset their password. For students without an email address, you will receive new sign-in cards with new login details

Choose Reset password to start resetting passwords in bulk

Add licences to an organization

If you add licences to your organization, you can assign (give) these to your students, and they won’t have to use an access code.

1. Choose My Organization.
2. Choose Licences.
3. Choose Add licences.
4. If you have a lot of access codes, choose Import access codes.
5. If you have only a few access codes, enter an access code in the Enter your access code box.

Import (add) access codes

You will need to do this on a device that can edit a text file (TXT).

You can add a lot of licences/access codes to your organization by importing access codes.

On your device

1. Open Notepad (Windows), TextEdit (Mac), or another text editor.
2. Make a list of the codes you would like to add to your organization.
3. Save the file as a TXT file.

In Oxford English Hub

1. Choose My Organization.
2. Choose Licences.
3. Choose Add licences.
4. Choose Import access codes.
5. Select Choose a file from your computer. Open your TXT file. The file will upload immediately.
6. The access codes will be added to your organization’s account.

In this section:

• Add a class
• Add students to a class
• Add a Teacher or Class Administrator to a class
• Give students a code to join a class
• Move a student to a different class

Add a class

1. Choose My Classes.
2. Choose Add.
3. Enter a name for your class > choose Next.
4. To add students:
   • Select Add students if you have students in your organization already, or
   • Copy the class code to share it with students > select Next.
5. Choose Add course materials to select the course materials this class will use.
6. Review the class details. You will see how many students you have added and the course materials you chose for this class.
7. Choose Go to your class.

Add students to a class

1. Choose My Organization.
2. Choose Classes.
3. Choose a class.
4. Choose People then Add students.
5. Choose the students to add to the class.
6. Choose Next.
7. Check your choices. If the details are correct, choose Add to class.
8. Choose Done.

You can see the new students in the Students tab of the class.

Add a Teacher or Administrator to a class

1. Choose My Organization.
2. Choose Classes and then a class.
3. From People, choose Add teachers.
4. Choose the Teachers, Class Administrators, or Organization Administrators you want to add to the class.
5. Choose Next.
6. Check your choices. If the details are correct, choose Add to class.
7. Choose Done.

Give students a code to join a class

These instructions explain how to create a code for a class.

What is a class code?

This is an example of a class code for Oxford English Hub: wV5iX-WCVGqq.

Students can use this code in Oxford English Hub to join the class.

How do I use a class code?

1. Choose My Organization.
2. Choose Classes within the organization.
3. View the class code for each class in the list.
4. Choose the icon next to the class code to copy it.
5. Share the class code with the teachers and students in the class via email or in the classroom.

How do I change a class code?

1. Choose My Classes.
2. Choose a class.
3. Click on Manage class.
4. Write your new class code in the box.
   • You cannot change the first part of the code
   • The second part of the code must be 5 characters or more
   • You cannot use the same class code for more than 1 class.
5. Choose Save.

How do I turn a class code on or off?

1. Choose My Classes.
2. Choose a class.
3. Select Manage class.
4. Click on the slider to turn the class code on or off.

Move a student to a different class

To add a student to a new class:

1. Choose My Organization.
2. Choose Classes.
3. Choose a class.
4. Choose People then Add students.
5. Choose the students to add to the class.
6. Choose Next.
7. Check your choices. If the details are correct, choose Add to class.
8. Choose Done.

To remove a student from a class:

1. Choose My Organization.
2. Choose Classes.
3. Choose a class.
4. Tick the box next to any students you want to remove.
5. Choose Remove from class.
6. Check the details then choose Remove from [class name].
7. Choose Done.

In this section:

• Add course material to a class
• Add organization licences for course materials to a class
• Give learning material to a student or teacher with a licence
• Give course material to a student or teacher without a licence

Add course material to a class

These instructions explain how to assign (add) course materials to a class with a licence.

1. Choose My Organization.
2. Choose Classes.
3. Choose a class.
4. Choose Add to class then Add course materials.
5. Find the materials:
   • Under Browse by series, search for a series name
   • Under Browse by products, search for the ISBN.
6. Select the materials and choose Next.
7. Choose and check your licence options.
8. Choose Assign learning material.
9. To finish, choose Done. You can also Add more materials.

Add organization licences for course materials to a class

1. Choose My Organization.
2. Choose Classes.
3. Choose a class.
4. Choose Course materials.
5. Find the course materials you would like to add licences to. Choose the option menu and then Manage licences.
6. Choose Assign learning material.
7. To finish, choose Done. You can also Add more materials.

Give learning material to a student or teacher with a licence

These instructions explain how to give learning material to a student or teacher using a licence from your organization.

This might be useful if:

• You have assigned (added) course material to a student or teacher without a licence
• A licence has expired.

1. Choose My Organization.
2. Choose Students or Staff.
3. Choose the students or teachers to get the learning material.
4. Choose Assign learning material at the bottom of the screen.
5. Choose the materials, then choose Next.
6. Choose and check your licence options.
7. Choose Assign learning material.
8. To finish, choose Done.

Give course material to a student or teacher without a licence

These instructions explain how to assign (give) learning material to a student or teacher without an organization licence.

1. Choose My Organization.
2. Choose Students or Staff.
3. Choose the students or teachers to get the learning material.
4. Choose Assign learning material at the bottom of the screen.
5. Choose the materials, then choose Next.
6. Choose and check your licence options.
7. Choose Assign learning material.
8. To finish, choose Done.

In this section:

• See progress information for a class
• See progress information for a student
• How are class averages calculated?

See progress information for a class

These instructions explain how to see progress information for a class.

1. Choose Classes.
2. Choose a class.
3. Choose Progress.
4. Choose the course material.

You can show the information as fractions or percentages.

You can show scores out of:

• All the activities or
• Only the activities students have completed.

You can see more information by selecting:

• A student
• A unit title
• A unit title > a unit section.

Export Progress information

Choose Export to save students’ scores offline as a spreadsheet (CSV). The export will include data from the current view you are in.

The different views are:

1. The whole product, showing data for each Unit.
2. A Unit, showing data for each Section.
3. A Section, showing data for each activity.

Your export will also use the progress options you have chosen:

• Fractions/percentages
• All activities/completed only
• Filter by score
• Attempts.

See the Class Average for each column

In each column, select the ⇅ to sort the column. The Class Average row will move to show students who are above or below the class average for that column.

Access the gradebook for your class. See your students’ scores for both Online Practice and e-Books in Progress.

Check the student scores for each unit. Sort the scores to see if students are tracking above or below the class average. Find different ways to view scores.

See progress information for a student

To see progress information for a student:

1. Choose Classes.
2. Choose a class.
3. Choose Progress.
4. Choose their course material.
5. Choose a student.
6. Choose a unit title or select the arrows to see information about their progress.
7. Choose View to open the exercise and see students’ answers.

View the scores for individual students in more detail and view their answers to individual activities.

How are class averages calculated?

When students start completing activities, you can see their scores in Class > Progress.

This data also includes an Average score for the class.

The Average score is:

total score (%) of every student ÷ the total number of students

For example:

Student	Activities	Score	%
A	1	3/10	30
B	9	63/90	70
C	10	80/100	80
Total			180

Class average score = 180 ÷ 3 = 60%

Export the score data for the class by unit, section, or activity to save it offline. Export the scores for individual students.

In this section:

• Remove students from a class
• Remove teachers from a class
• Remove material from a class
• Remove a class
• Remove more than one class
• Remove students from an organization
• Remove teachers from an organization

Remove students from a class

1. Choose My Organization.
2. Choose Classes.
3. Choose a class.
4. Tick the box next to any students you want to remove.
5. Choose Remove from class.
6. Check the details then choose Remove from [class name].
7. Choose Done.

Remove teachers from a class

1. Choose My Organization.
2. Choose Classes.
3. Choose a class.
4. Tick the box next to any teachers you want to remove.
5. Choose Remove from class.
6. Check the details then choose Remove from [class name].
7. Choose Done.

Remove material from a class

1. Choose My Organization.
2. Choose Classes.
3. Choose a class.
4. Choose Course materials.
5. Find the material you would like to remove.
   • Choose the material
   • Choose the three vertical dots next to the material
   • Choose Remove course material.
6. Choose Done. Any licences assigned to the class but not yet started by students will be returned to the organization account.

Remove a class

Removing a class removes:

• All the students and teachers from the class
• All the licences that have not been used.

1. Choose My Organization.
2. Choose Classes.
3. Choose a class.
4. Choose Manage class.
5. Choose Remove 1 class(es).
6. Choose Done.

Remove more than one class

1. Choose My Organization.
2. Choose Classes.
3. Choose up to five class.
4. Choose Remove classes.
5. Choose Remove [2] class(es).
6. Choose Done.

Remove students from an organization

1. Choose My Organization.
2. Choose Students.
3. Tick the box next to any students you want to remove.
4. Choose Remove from organization.
5. Read the warning message. Choose Inform students to send them a short email about this change.
6. Choose Remove from organization.

Remove teachers from an organization

1. Choose My Organization.
2. Choose Staff.
3. Select the box next to any teachers you want to remove.
4. Choose Remove from organization.
5. Read the warning messages.
6. Choose Remove from organization.

In this section:

• Change your organization information
• Make someone else an Organization Administrator
• Data is updating for an organization
• Delete your account or organization

Change your organization information

These instructions explain how to change your organization’s name, country or region, or email address.

1. Choose My Organization.
2. Choose Manage Organization.
3. Change the organization name, country or region, email address, or web address.
4. Choose Save.

Make someone else an Organization Administrator

1. Choose My Organization.
2. Choose Staff.
3. Choose the options menu next to a Teacher or Class Administrator and then Edit profile.
4. Choose Role.
5. Choose Organization Administrator.
6. Choose Save.

Data is updating for an organization

If the data for your organization is updating, you may not be able to make changes to your organization until the update is complete.

You can still access your products while your organization’s data is updating.

Need help? Contact us.

Delete your account or organization

Visit our privacy page to learn how to ask us to remove your data.